Events & Exhibitions Logistics in London
Specialist logistics for events exhibitions companies in London. Collection within 30-60 minutes.
Evening: +44 7737 778964 (08:00–22:00) · Quotes within 15 min
London Business Landscape
Source: Companies House official register. 1.0M active companies in London, including 162.7K registered in the past 12 months.
Key industries in London
London hosts over 500 major exhibitions and conferences annually, from ExCeL's international trade shows to Olympia's consumer events and Earl's Court's festival calendar. Exhibition organisers, stand builders, AV companies, hospitality firms, and brand activation teams face relentless logistics demands: delivering kit before doors open, swapping broken equipment mid-event, and ensuring VIP arrivals land on time. T&C Logistics has partnered with London's events sector since 2018, handling everything from fragile lighting rigs to emergency replacement gear. With 30-60 minute collection, ULEZ-compliant vehicles, GPS tracking, and backstage access coordination, we remove the logistics risk so your event runs flawlessly. Whether you're managing a conference, exhibition, festival, or live activation across London's major venues or smaller independent spaces, we dispatch on your timeline—Mon-Sun, 8am-8pm—and track every journey in real time.
Events and exhibitions courier in London
London's events landscape spans iconic venues—ExCeL London (Europe's largest convention centre), Olympia (2.2 million sq ft exhibition space), Earl's Court, and The O2 Arena—plus hundreds of independent conference rooms, hotel ballrooms, and pop-up festival sites across the capital. Each venue has its own access protocols, load-in windows, and backstage geography. T&C Logistics navigates this complexity daily. Our drivers understand ExCeL's lorry parks and pedestrian zones, Olympia's multi-level delivery routes, and Earl's Court's heritage venue constraints. We've coordinated with event security teams, obtained backstage passes, and managed time-critical deliveries during live broadcasts and high-profile launches. When your exhibition opens in 90 minutes and your stand contractor calls with a missing part, or your AV crew needs a replacement monitor delivered backstage during soundcheck, we respond within 30-60 minutes with full insurance cover and GPS proof of delivery.
Cargo we handle for event organisers
Exhibition and event logistics demand versatility. We transport:
- AV and technical kit: projectors, screens, lighting rigs, sound systems, cables, control consoles, backup amplifiers.
- Stand materials: modular panels, flooring, signage, display boards, pop-up structures, branding graphics.
- Hospitality stock: catering equipment, branded glassware, bar stock, linens, furniture, ice, chilled items.
- Merchandise and marketing: branded t-shirts, goody bags, printed collateral, promotional items, event programmes.
- Costumes, props, and staging: performer outfits, set pieces, backdrop frames, interactive installations.
- Contingency and emergency: replacement cables, spare bulbs, repair tools, lost-luggage replacement items, last-minute rider fulfilment.
All cargo is fully insured. Fragile items—lighting equipment, glass, electronics—travel in padded vehicles with shock-absorbent securing. Temperature-sensitive stock (catering, beverages) rides in insulated vans with ice packs on demand.
Venue access and security coordination
Exhibition venues operate under strict security and traffic management. T&C Logistics works with event organisers to obtain and carry necessary passes. Our drivers are experienced in restricted-area protocols: signing in at security, wearing high-visibility clothing, respecting load-in windows, and avoiding public floor space during open hours. We liaise with venue logistics teams, confirm delivery windows in advance, and notify you of any access delays or alternative route requirements. For major events, we pre-position vehicles, confirm parking, and brief drivers on site-specific rules—whether that's one-way pedestrian zones at ExCeL or heritage preservation requirements at Earl's Court.
Time-critical event response
Live events never run to plan. Your headline artist's rider arrives incomplete. The stand builder's corner brackets fail to arrive. A projector bulb blows 20 minutes before keynote. T&C Logistics operates Mon-Sun, 8am-8pm, with rapid dispatch for emergency calls. Call +44 7963 400173 with your requirement, and we dispatch from our nearest vehicle within 30-60 minutes. GPS tracking shows your driver's live location; SMS updates notify you of collection and ETA. For backstage or time-critical deliveries, confirm the collection address, drop-off venue contact, and any pass requirements. We'll coordinate directly with your on-site team to ensure handoff to the right person in the right area—no missed connections.
Vehicles for event sites
Exhibition venues vary in access: tight West End conference rooms, muddy temporary festival fields, multi-storey car parks at ExCeL, heritage stairs at Olympia. We deploy:
- Small vans (Ford Transit Custom, Vauxhall Vivaro): agile backstage access, tight loading docks, pedestrianised exhibition halls, apartment buildings for hospitality prep.
- Luton vans (7.5-tonne): large stand shipments, complete hospitality kits, AV rigs, bulk merchandise, multiple exhibition lots in one journey.
- Specialist vehicles: on request, temperature-controlled for catering, enclosed tail-lifts for accessibility, low-loader for stage structures.
All vehicles display ULEZ compliance, feature GPS tracking, and carry full cargo insurance (up to £10,000 standard; higher limits available on quote).
How to book
Contact T&C Logistics with your event details: venue name, cargo description, collection address, delivery date/time window, and any access requirements (passes, restricted areas, loading dock details). We provide a firm quote within 30 minutes. Standard same-day service starts from £50 within London; larger Luton shipments from £120. Multi-leg runs (several exhibition locations in one day) benefit from bulk pricing. Book via phone +44 7963 400173, +44 7737 778964, or submit a quote request at tclogistics.uk/contact#quote-form. Include your event name and date; we'll prioritise accordingly.
'Events logistics is about trust and precision. One late delivery ruins credibility with your client; one damaged AV rig derails a broadcast. We treat every exhibition run like our own event.'
— T&C Logistics Founder
Ready to secure your exhibition deliveries? Call T&C Logistics now on +44 7963 400173. Serving London's events sector since 2018. Mon-Sun, 8am-8pm dispatch. Same-day, fully insured, GPS tracked.
Frequently Asked Questions
- Can you deliver to ExCeL London, Olympia, Earl's Court, and other London venues?
- Yes. T&C Logistics has delivered to ExCeL London, Olympia, Earl's Court, The O2 Arena, ICC London, Business Design Centre, Truman Brewery, and dozens of London hotels and independent venues. We understand each venue's access protocols, load-in windows, and backstage geography. Confirm venue name and delivery window when booking; we coordinate with on-site security and logistics teams.
- What hours do you operate during a live event in London?
- We dispatch Mon-Sun, 8am-8pm. If your event runs outside these hours, call +44 7963 400173 to discuss options—we may offer extended hours for high-priority bookings or suggest pre-positioning deliveries earlier in the day. Emergency calls are prioritised for same-day response within 30-60 minutes.
- Do you carry passes and coordinate backstage access?
- Yes. We work with event organisers to obtain and carry necessary backstage, restricted-area, or loading-zone passes. When you book, provide venue contact details and any pass requirements. Our drivers wear high-visibility gear, follow venue security protocols, and confirm delivery windows with on-site teams. For high-profile events, we confirm pass collection in advance.
- What if our exhibition kit or AV equipment gets damaged during delivery?
- All cargo is fully insured up to £10,000 as standard (higher limits available). We use shock-absorbent securing, padded vehicles for fragile items, and GPS tracking for proof of condition. Complete a damage report within 24 hours with photos; we process claims quickly. For emergency replacements, call us immediately—we often can arrange same-day swap-out while insurance is processed.
- How quickly can you respond if equipment fails on stage or a delivery is missed mid-event?
- Call +44 7963 400173 immediately. We dispatch from the nearest vehicle within 30-60 minutes for London jobs. Confirm your venue, required item, and any access passes needed. SMS updates track your driver's live location and ETA. Our Mon-Sun 8am-8pm operation means we're responsive to live event emergencies—whether that's a replacement monitor, missing stand part, or broken audio cable.
- Can you handle large exhibition shipments in one go?
- Yes. Our Luton vans (7.5-tonne) carry large stands, complete hospitality kits, bulk AV rigs, and multiple exhibition lots in a single journey. For very large or bespoke cargo, we arrange specialist vehicles on request—flat-beds, low-loaders, temperature-controlled units. Quote includes vehicle size based on your shipment details.
- Do you provide temperature-controlled delivery for catering and beverage stock?
- Yes. For hospitality deliveries, we offer insulated vans with ice packs to keep stock chilled during transport. Confirm volume and temperature requirements when booking; costs reflect vehicle type and journey distance. Ideal for event catering, bar stock, and branded beverages arriving fresh and on time.
- What if our event is at multiple London venues in one day?
- Multi-leg routes are our strength. List all collection and drop-off locations with cargo description and arrival windows. We sequence the route for efficiency and provide bulk pricing. Confirm any venue-specific access or timing constraints upfront; we brief drivers on the full itinerary.
- How much does same-day event delivery cost?
- Same-day service starts from £50 for small van jobs within London. Luton vans start from £120. Long-distance runs to regional exhibitions, multi-leg routes, and out-of-hours requests are quoted individually. Submit venue, cargo, and date to +44 7963 400173 or tclogistics.uk/contact#quote-form for a firm quote within 30 minutes.
- Do you offer insurance on event cargo?
- Yes. Full cargo insurance (up to £10,000) is included on all deliveries at no extra cost. Higher limits available on request. Fragile items—lighting, glass, electronics—travel in shock-absorbent vehicles. Report any damage within 24 hours with photographic evidence for fast claims processing.